As an accountant or bookkeeper, you know that managing accounts payable is often a multi-step marathon. You have to retrieve the Supplier invoice, create the voucher, and later match and reconcile the payment when it hits the bank. It is a lot of manual labor for a single transaction.
With the feature “Supplier Invoice and Payment,” Kontolink eliminates these complex workflows. This specific method is designed for those scenarios where supplier invoices are processed and handled after the payment has appeared in the bank feed. Kontolink automatically matches the Supplier invoice with the payment in the bank.
One Workflow – One Click:
What normally requires several steps in your accounting software (e.g., e-conomic or Uniconta) is now replaced by a single click in Kontolink. Once the bank data is imported and the Supplier Invoice matched.
Kontolink suggests the correct categorization.
Key benefits of the integrated workflow:
Immediate Reconciliation: By selecting the “Supplier invoice and payment” category, Kontolink posts both the Supplier entry and the settlement simultaneously to your accounting software.
Post-Payment Efficiency: Specifically designed for processing supplier invoices after the payment has appeared in the bank feed, ensuring your ledger is always up to date without manual matching.
Automated Recognition: The system learns from your history. The next time a payment to a vendor like Google or Facebook appears, Kontolink remembers the mapping and handles it for you.
Seamless FX Handling: Kontolink automatically calculates exchange rate variances for foreign currency Supplier invoices. This ensures that the bank account and the accounts payable sub-ledger reconcile perfectly in your ERP system.
Flexibility to Suit Your Process
We understand that different firms have different requirements. Kontolink offers full flexibility, allowing you to choose the method that best fits your internal controls:
1. Recognition Prior to Payment
Do you prefer to handle the Supplier invoice immediately to maintain a real-time overview?
Kontolink automatically extracts data and payment details from the attachment.
- You handle Supplier invoices in real time by using the tab “Bills” in Kontolink
Simply click “Approve,” and the invoice is posted to the accounts payable module in your accounting system.
2. Automatic Matching Upon Payment
When the payment subsequently appears in the bank feed, Kontolink will automatically settle the open Supplier entry.
